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Plans of Safe Care

Governor’s Institute on Plans of Safe Care

Registration Instructions

Thank you for your interest in registering for the Governor’s Institute on Plans of Safe Care. The following information will help you select appropriate county level team members and complete the registration process.

Register your team for the Governor's Institute
PA Plans of Safe Care Guidance Packet
 


WHAT IS THE GOVERNOR’S INSTITUTE ON PLANS OF SAFE CARE?
The Governor’s Institute is a regional, in-person, two-day work session for county planning teams responsible for Plans of Safe Care for infants affected by prenatal substance exposure, including alcohol, and their families. The Governor’s Institute is designed to engage and support county planning teams as they develop, implement and monitor Plans of Safe Care.


WHAT IS THE PURPOSE OF THE GOVERNOR’S INSTITUTE ON PLANS OF SAFE CARE?
The goal of Governor’s Institute is for county planning teams to operationalize new requirements from the federal Child Abuse Prevention and Treatment Act (CAPTA), which requires that infants who have been affected by substance exposure, including alcohol, be given a Plan of Safe Care prior to discharge from the hospital.

Plans of Safe Care, which are required by federal and state laws, are expected to be informed by cross-systems partners and through the meaningful engagement of the infant’s family. The development and management of the plan is to improve the safety, early childhood development, and well-being of the infant and the infant’s family. The plans are individualized and multigenerational. The plans should assess the needs of the infant and family and then connecting the infant and family to cross systems and generational services and supports.


WHAT ARE THE GOALS OF THE GOVERNOR’S INSTITUTE ON PLANS OF SAFE CARE?
A number of intentions are shaping the Governor’s Institute on Plans of Safe Care. During the Institute, participants will have the opportunity to:

  • Use the recent federal and state legal changes, including changes to Pennsylvania’s Child Protective Services Law, to guide the work of their teams.
  • Get to know team members—as people, as leaders, as resources for this effort in order to strengthen relationships and build a sense of cohesion around this effort.
  • Work together as a team to clarify plans, roles, and to increase the team’s ability to collaborate and coordinate across systems in support of the infant and the family.
  • Expand the team’s understanding of the assets and gaps of the current system.
  • Learn from the efforts of other county multidisciplinary planning teams.
  • Continue to cultivate and nourish the mind set required for each team member to lead this type of collaborative effort.


WHEN AND WHERE WILL BE THE GOVERNOR’S INSTITUTE BE HELD?
The Governor’s Institute will be held at five locations across Pennsylvania. County planning teams may choose the location and date that best meets their team’s needs. The work sessions are identical at each site, so teams should plan to attend only one site. The Governor’s Institute will run from 10:00 AM – 5:00 PM on the first day, and from 8:30 AM - 3:00 PM on the second day. The Governor’s Institute will be held on the following dates and locations:

 

  • March 4 & 5, 2019 – Kalahari Convention Center, Pocono Manor, PA
  • April 22 & 23, 2019 – Ambassador Center, Erie, PA
  • May 23 & 24, 2019 – Marriott Pittsburgh Airport, Coraopolis, PA
  • May 29 & 30, 2019 – Double Tree Philadelphia - Valley Forge, King of Prussia, PA
  • June 4 & 5, 2019 – Pennsylvania Training and Technical Assistance Network (PaTTAN) office, Harrisburg, PA


WHO SHOULD ATTEND?
Each county must send a multidisciplinary team of 6 – 8 members who represent the supports and services available to infants affected by prenatal substance exposure, including alcohol, and their families. It is important that the county planning team include individuals who are empowered to develop and implement changes in policy and practice along with individuals who have on-the-ground experience. County planning teams are also encouraged to include family members who care for infants or young children who have been affected by prenatal substance exposure.


HOW SHOULD OUR COUNTY CHOOSE PLANNING TEAM MEMBERS?
Recent updates to federal and state child welfare laws have emphasized that the child welfare system is only one partner in the development of Plans of Safe Care for infants affected by prenatal substance exposure, including alcohol, and their families. Other partners may include substance use disorder treatment agencies, housing assistance programs, Early Intervention services, medical homes, evidence-based home visiting services, and other supports.

While each Plan of Safe Care must be developed individually for an infant and their family members/caregivers, there are certain multidisciplinary protocols that counties will need to develop to allow for the rapid and thorough preparation of Plans of Safe Care. The Governor’s Institute will bring together county planning teams who can build these pathways and protocols. Therefore, it is crucial that key stakeholders be present at the Institute.

The federal Child Abuse Prevention and Treatment Act (CAPTA) and Pennsylvania’s Act 54 of 2018 do not establish specific team requirements, but instead offer suggested professionals and interdisciplinary systems partners that should be considered as part of the county planning team developing and monitoring plans of safe care. These suggestions should help inform and guide which county multidisciplinary partners should attend the Governor’s Institute.

The following multidisciplinary system partners should be among those included on the county planning team attending the Governor’s Institute. As often as possible, counties should strive to identify representatives that reflect the needs of the community and those who can bring one or more of the lens reflected below:

  • Public Health,
  • Maternal and Child Health,
  • Home Visiting,
  • Substance Use Disorder Prevention and Treatment,
  • Mental Health,
  • Child Abuse Prevention and Child Protection Services,
  • Single County Authority
  • Early Intervention and Developmental Services,
  • Courts,
  • Education,
  • Budget and Finance,
  • Medicaid and Private Insurance,
  • Hospital Associations,
  • Medical Providers such as Obstetricians and Pediatricians.

Below is an example of a fictitious county and the team of individuals that county might register for the Governor’s Institute. This is only an example. Each county’s planning team should reflect local needs.

EXAMPLE
King County is a largely suburban county not far from a major city. The county has a population of about 820,000. Of them, 55,000 are on Medicaid. King County is home to three birthing hospitals (one of which is a Center of Excellence) and a large county human services agency that provides substance use, home visiting, early intervention, and child welfare services. King County submitted the following roster for registration for the Governor’s Institute:
 

County Planning Team Member Position Organization Perspective Represented
1. Amy Albright Health Commissioner King County DOH Public Health
2. Dr. Ben Brewer Pediatrician King Medical Center Child Health
3. Cathy Chapman Home Visiting Coordinator King County DHS Home Visiting
4. Dale Davison Peer Recovery Specialist HOPE Recovery Inc. SUD Treatment
5. Emily Enders Parent   Family member of infant affected by prenatal substance use
6. Frank Faust Administrator King County DHS Mental Health
7. Gina Grove Early Intervention Coordinator King County Infant/Toddler Early Intervention Early Intervention
8. Henry Howard Administrator King County DHS/OCYF Child Welfare

WHAT SUPPORT CAN COUNTY PLANNING TEAMS EXPECT?
There is no registration fee for the Governor’s Institute. If needed, county planning team members may have their hotel costs paid for the night between the two days of the Governor’s Institute. Lunch will also be provided at no cost on both days of the Governor’s Institute. Participants are responsible for their costs associated with mileage, tolls, any other meals and expenses associated with participation.  

HOW DO COUNTY PLANNING TEAM REGISTER?
Once the 6 – 8 county planning team members have been identified, they will need to register for the Governor’s Institute. One person should register the entire team. No individual registrations will be accepted.

The registration link can be found at this Survey Monkey query 

To register the team, the following information will be needed:

  • The site the team will attend;
  • The county/counties the team represents;
  • For each county planning team member, the name, role/position, organization, perspective represented, email address, phone number (for emergencies only), and information on food allergies if any; and
  • The one team member who will serve as the contact person for the purposes of registration and participation in the Governor’s Institute.

Once the county planning team has registered, each team member will receive a confirmation of their registration and information to help prepare for the Governor’s Institute.


WHAT ARE THE NEXT STEPS FOR THE COUNTY PLANNING TEAM?
There are a few key tasks needed to prepare for the Governor’s Institute for Plans of Safe Care. Since the Governor’s Institute is focused on helping county planning teams develop local procedures for Plans of Safe Care, there will not be sessions on background information. Completing this pre-work prior to the Governor’s Institute will ensure that all team members have basic information about Plans of Safe Care that will allow them to understand and support the work of their county planning team.


County planning team members should:

  1. Make hotel reservations as soon as possible. Once team members have been registered, they will each receive a confirmation email with information on how to register for a hotel room if one is needed. County planning team members will have their hotel costs paid for the night between the two days of the Governor’s Institute. However, county planning team members are responsible for making their own reservations.
  2. Complete the pre-work for the Governor’s Institute. 

Pre-work includes:

a. Watch the webinar on Developing Plans of Safe Care for Pennsylvania’s Infants Affected by Prenatal Substance Exposure before attending the Institute. After watching the webinar, please send any questions that you'd like to make sure get addressed to the Governor’s Institute

b. Read the Pennsylvania Plan of Safe Care Guidance This document includes important new information about Pennsylvania’s requirements for Plans of Safe Care. In addition, check out the Legislative Changes Fast Facts and the Infant and Early Childhood Mental Health Fast Facts documents that provide additional information on these topics. 

c. Come prepared to share resources and partners who currently help support infants who are affected by prenatal substance exposure, including alcohol, and their families. Begin to think about the resources currently in place in your county and those that might still be needed. If your county currently uses a template for Plans of Safe Care, please bring that and any other related county documents with you. You may also review an example Plans of Safe Care template. 
Example Plans of Safe Care template (Microsoft Word Version.) 

 

Governor's Institute Follow-Up

During the Governor’s Institute, county planning teams asked to learn more about what other teams are doing related to Plans of Safe Care. 

Do you have policies or procedures that you'd like to share?  Have you developed a Plan of Safe Care template for your county?  Are you implementing any training or communication strategies to share information about Plans of Safe Care?  Please use this survey to tell us about all the activities that you accomplished since the Governor's Institute or are planning to do in the future.  

https://www.surveymonkey.com/r/PSCIdeas

 

If you would like to share any letters, forms or written policies that you've developed, please email them to RA-PWPLANSOFSAFECARE@pa.gov

 

As ideas are submitted, they'll be posted online and shared with all the teams who participated in the Governor's Institute.  

 

Thanks for sharing your ideas!  

 

WHO CAN I CONTACT IF I HAVE ADDITIONAL QUESTIONS?

For any questions related to the content of the Governor’s Institute or choosing county planning team members, please email RA-PWPLANSOFSAFECARE@pa.gov.

For registration questions, please contact Molly Martz .